Practice Management Software and EHR for Counsellors

Name: Colib - EHR for Counsellors
Price: 3.00 CAD
Author: Colib

As a mental health professional, you know how crucial it is to have a patient management system (PMS) that understands the unique challenges you face. Colib is an all-in-one solution tailored specifically for Canadian counsellors, whether you're a part-time practitioner, a solo practitioner, or a full clinic. With Colib, you can focus on what matters most—providing excellent care to your clients, no matter the scale of your practice.

No credit card required • 30-day free trial • Bilingual FR/EN

Why Counsellors Choose Colib

Counselling practice demands flexibility, client-centered approaches, and secure documentation. Colib provides the tools to support diverse counselling needs across Canada.

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Client-Centered Documentation

Create session notes that reflect your counselling approach. Customizable templates for person-centered, solution-focused, and strength-based counselling.

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Flexible Practice Models

Support for varied session lengths, sliding scale fees, and different counselling formats including individual, couples, and group sessions.

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Professional Credibility

Present a professional image with branded booking pages, automated communications, and organized client management.

How We Can Help: Empowering Counsellors in Canada

At Colib, our mission is to empower counsellors with tools and resources that help you focus on what matters most—supporting your clients and achieving meaningful outcomes. Here's how our online software makes that possible:

Counsellor using Colib practice management software

-Enabling You to Focus on Clients : Spend less time on admin tasks and more time with clients, thanks to streamlined scheduling, reminders, and client management.

-Helping You Run a Smarter Practice : Optimize workflows, reduce manual work, and gain insights to make data-driven decisions for a more efficient and profitable practice.

-Creating a Secure Digital Repository : Store all practice information securely in a PIPEDA-compliant platform, ensuring easy access and confidentiality for client data.

-Making Practice Management Easy and Enjoyable : Navigate your day-to-day effortlessly with an intuitive design and responsive support—leaving you more time to grow your practice.

-Providing Exceptional Support When You Need It : Our friendly and expert support team is always ready to help, offering prompt assistance and guidance to keep your practice running smoothly.

Complete Practice Management for Counsellors

Tools designed specifically for professional counsellors across diverse specialties.

Online Counselling Platform

Secure video counselling with integrated scheduling and session notes. Ideal for online-only or hybrid counselling practices.

Client Intake & Assessment

Send customizable intake forms, consent documents, and screening tools before the first session. Build comprehensive client profiles.

Session Notes & Goals

Document counselling sessions, track client goals, and monitor progress with flexible note templates adapted to your counselling style.

Appointment Scheduling

Let clients book online or manage your calendar manually. Automated reminders reduce no-shows and cancellations.

Billing & Payments

Generate professional receipts for extended health benefits. Set up sliding scale fees and accept online payments securely.

Resource Sharing

Share psychoeducational materials, worksheets, and resources securely through the client portal.

Built for All Counselling Professionals

From licensed counsellors to specialized counselling approaches, Colib supports your practice.

Licensed Counsellors

• Canadian Certified Counsellors (CCC)
• Registered Clinical Counsellors (RCC)
• Licensed professional counsellors

Addiction Counselling

• Substance use counsellors
• Recovery coaches
• Harm reduction specialists

Career & Life Coaching

• Career counsellors
• Life coaches
• Vocational counsellors

Youth & Family Counselling

• Child & youth counsellors
• Parenting coaches
• Family counsellors

Specialized Counselling

• Trauma counsellors
• Grief & bereavement counsellors
• Relationship counsellors

Community & Agency Work

• Community counsellors
• Employee assistance programs
• Non-profit counselling services

Secure & Compliant Counselling Practice

Client confidentiality is paramount in counselling. Colib meets all Canadian privacy requirements to protect your therapeutic relationship.

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PIPEDA Compliant

Federal privacy law compliance with encrypted storage and secure communications.

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Provincial Privacy Laws

Compliant with provincial health privacy legislation including Loi 25 (Quebec) and other regional requirements.

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Bank-Level Security

All client data encrypted and hosted exclusively in Canada with secure backups.

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Bilingual Platform

Serve clients in French or English. Essential for bilingual counselling practices.

Key features for Counsellors

Our secure EHR platform provides the tools you need to successfully run your practice.

Scheduler

Create appointments in seconds, or allow your clients to book. Virtual appointments are available with all our plans.

Charts/Notes

Digitizing your notes and charts is simple and fast with our speech recognition tool and our AI-powered note generation tool ✨.

Forms

Send user-friendly online forms and get auto-generated patient files.

Invoices

Generate and customize your invoices in just a few clicks.

Easy Booking

Clients can easily book and manage their appointments, or join your waitlist if no time slots are available.

Mobile-Friendly

Colib is accessible everywhere from any device, at any time.

Email & SMS Reminders

Reduce no-shows, give precise instructions, look more professional.

Receipts & Payments

Facilitate insurance claims with digital receipts and payments with our online card payment system.

See All Features

Frequently asked questions

If you can’t find what you’re looking for, please contact us, and we’ll get back to you.

- How can Colib help improve my efficiency?
  
  Well, everything you need is in one place. Colib helps you automate tedious and repetitive administrative tasks, so you have more time to attend your clients.
- Does Colib have an app?
  No, Colib is a web-based practice management software. No need to download or install anything, Colib is always available, from anywhere, at any time.
- Can Colib replace my website?
  You can use Colib to host a personal webpage for your practice. Feel free to use it as a supplement to your existing website or replace it altogether.
- How secure is my data?
  
  Your data is encrypted and securely stored in Canada. Colib complies with PIPEDA, PHIPA, PIPA, and Loi 25 to protect your personal data. Visit our security page if you need more information.
- Are upgrades free and automatically updated?
  Colib is always up to date with the latest updates at no additional costs. New features and improvements are automatically updated, so you always get the latest version.
- How can I transfer data from my current PMS to Colib?
  Colib makes it easy to upload data from your existing practice management system. Files exported from Jane can be uploaded directly. For other systems, you can use our preformatted Excel template to batch upload client records, notes, and appointments.
- Does Colib support bilingual clients?
  
  We’re aware that practitioners in Québec are required to attend to clients in the language of their choice: French or in English. With Colib, your clients can choose their language of preference.
- Do you offer discounts for part time practitioners?
  We offer you the full Colib suite for only $3 per appointment. This plan, designed specifically for solo practitioners and part-time practitioners, gives you the flexibility to scale at your own pace.
- Why should I use Colib?
  Colib wants to help practitioners focus on delivering improved care. We provide stellar support and onboarding to ensure that you fully benefit from all the features Colib has to offer.