Online Booking Software for Therapists in Canada
Most online booking tools were built for restaurants and salons, then resold to clinics. Colib is online booking software built for Canadian therapists from the ground up — PIPEDA compliant, bilingual, and connected to a real EHR so a booking becomes a client file, not just a calendar entry.
PIPEDA-Compliant Online Booking, Hosted in Canada
A booking page collects names, contact details and reasons for visit — that is personal health information. Generic schedulers store it on US servers under US law. Colib does not.
Compliant With Canadian Privacy Law
Online booking software that is PIPEDA compliant and ready for provincial laws including Quebec's Loi 25. Client data is encrypted and stays in Canada.
Made for Canada, in Both Languages
Your booking page works in English and French, handles Canadian time zones and supports GST, QST, HST and PST on the invoices that follow.
Booking That Becomes a Client File
Every appointment a therapist receives opens a real chart with notes, forms and history — not an isolated calendar event you re-key elsewhere.
Everything a Therapist Needs From an Online Booking System
Let clients book themselves, around the clock, while you keep full control of your calendar.
24/7 Self-Booking Page
Share a personalized booking link or embed it on your website, Google Business profile or social media. Clients book when it suits them.
Automatic SMS & Email Reminders
Cut no-shows with reminders sent before every appointment — the single biggest revenue leak in a therapy practice.
Appointment Types & Availability Rules
Define different session lengths, prices and buffer times. Block personal time so clients only ever see slots you actually want filled.
Online Intake Forms at Booking
Collect intake questionnaires and consent the moment a client books, so the file is ready before the first session.
Online Payment & Deposits
Take card payments or require a deposit at booking to protect your time against last-minute cancellations.
Waitlist & Multi-Practitioner Calendars
Fill cancellations from a waitlist automatically, and manage booking for a whole clinic team from one place.
Automatic Time Zone Conversion
When a client and the practitioner are in different time zones, Colib automatically shows each person the appointment in their own local time — no confusion and no missed sessions across provinces.
Recalls & Follow-Up Appointments
Book follow-up appointments and send recall notifications to bring clients back at the right interval — built right into the booking flow.
Online Booking Is the Start — Not the Whole Job
A booking widget bolted onto a separate EHR means double entry and two subscriptions. With Colib, online booking, charting, invoicing, telehealth and an optional AI scribe are one product.
That is also why it stays affordable: one platform, one bill. See how on our affordable EHR page, or explore booking by profession for psychotherapists, physiotherapists and nutritionists.
Key features for Therapists in Canada
Our secure EHR platform provides the tools you need to successfully run your practice.
Scheduler
Create appointments in seconds, or allow your clients to book. Virtual appointments are available with all our plans.
Charts/Notes
Digitizing your notes and charts is simple and fast with our speech recognition tool and our AI-powered note generation tool ✨.
Forms
Send user-friendly online forms and get auto-generated patient files.
Invoices
Generate and customize your invoices in just a few clicks.
Easy Booking
Clients can easily book and manage their appointments, or join your waitlist if no time slots are available.
Mobile-Friendly
Colib is accessible everywhere from any device, at any time.
Email & SMS Reminders
Reduce no-shows, give precise instructions, look more professional.
Receipts & Payments
Facilitate insurance claims with digital receipts and payments with our online card payment system.
Online booking software — frequently asked questions
Can't find your answer? Contact us.
Is your online booking software PIPEDA compliant?
Yes. Colib's online booking is PIPEDA compliant and built for provincial laws including Quebec's Loi 25. The personal information clients enter when booking is encrypted and hosted in Canada.
Can clients book without creating an account?
Yes. Clients can book in a few clicks from your public page. They can optionally use a secure client portal afterwards to manage appointments and messages.
Does it work for a multi-practitioner clinic?
It does. Each practitioner gets their own availability and booking page, and the clinic sees every calendar in one view, with shared rooms and resources.
Can I reduce no-shows with reminders?
Automatic SMS and email reminders are included. You can also require online payment or a deposit at booking to further protect against last-minute cancellations.
Is the booking page available in French?
Yes. Colib is fully bilingual, so your booking page can serve English and French clients — important for clinics in Quebec, New Brunswick and bilingual cities across Canada.
Do I need a separate EHR alongside the booking tool?
No. Online booking in Colib is part of a full EHR — notes, forms, invoicing and telehealth are already included, so there is nothing extra to buy or connect.
Give Your Clients an Easier Way to Book
Launch a PIPEDA-compliant booking page in minutes and let clients schedule themselves. Start your 30-day free trial — no credit card required.