Can I message clients and caregivers securely through Colib?

Yes. Colib includes encrypted in-app messaging between you, your clients and their caregivers, so you don't have to use personal email or texts. Conversations are stored securely in Canada.

EHR & Practice Management Software for Occupational Therapists in Canada

Name: Colib - EHR for Occupational Therapists
Price: 3.00 CAD
Rating: 4.9 (127 reviews)
Author: Colib

The all-in-one EHR built for Canadian OTs — PIPEDA & Loi 25 compliant, bilingual (FR/EN) and hosted in Canada. Online booking, AI clinical notes, secure patient messaging, telehealth and insurance billing — one platform for solo, mobile and multi-practitioner OT clinics. Save hours of admin every week and reinvest that time in client care, home assessments and functional interventions.

Start Your Free Trial Book a Live Demo

No credit card required • 30-day free trial • Bilingual FR/EN

Stop Juggling Tools That Weren’t Built for Occupational Therapy

Most Canadian OTs we onboard arrive with the same setup: a separate booking tool, a generic note template, a billing spreadsheet, and a third-party video app for telehealth. Colib brings it all together in one OT-focused platform — from intake and functional assessment to discharge.

Before Colib

• Hours of typing functional assessments after each session
• Switching between 3-4 different tools
• Manual reminders for home visits and clinic appointments
• Worrying about PIPEDA & Loi 25 compliance

With Colib

• AI scribe drafts COPM, FIM and progress notes from each session
• One platform for booking, charts, billing & telehealth
• Automated SMS & email reminders cut no-shows
• Encrypted, Canadian-hosted, fully compliant by default

The Result

• Hours of admin saved every week
• Faster intake & assessment workflow
• Higher revenue per practitioner
• More time on home programs & client outcomes

Try Colib Free for 30 Days

Why Occupational Therapists Choose Colib

Occupational therapy requires detailed assessment documentation, activity analysis, and client-centered goal tracking. Colib provides specialized tools for OT practice management.

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OT-Specific Documentation

Create functional assessments, intervention plans, and progress notes with templates designed for occupational therapy practice. Track ADL/IADL goals and functional outcomes.

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Pediatric & Adult Practice Support

Whether you work with children or adults, track developmental milestones, sensory profiles, and functional capacity with flexible documentation.

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Home & Community-Based Care

Manage mobile practice schedules, document home assessments, and track environmental modifications with ease.

How We Can Help: Empowering Occupational Therapists in Canada

At Colib, our mission is to empower occupational therapists with tools and resources that help you focus on what matters most—supporting your clients and achieving meaningful therapeutic outcomes. Here's how our online software makes that possible:

Occupational therapist using Colib practice management software

-Enabling You to Focus on Clients : Spend less time on admin tasks and more time with clients, thanks to streamlined scheduling, reminders, and client management.

-Helping You Run a Smarter Practice : Optimize workflows, reduce manual work, and gain insights to make data-driven decisions for a more efficient and profitable practice.

-Creating a Secure Digital Repository : Store all practice information securely in a PIPEDA-compliant platform, ensuring easy access and confidentiality for client data.

-Making Practice Management Easy and Enjoyable : Navigate your day-to-day effortlessly with an intuitive design and responsive support—leaving you more time to grow your practice.

-Providing Exceptional Support When You Need It : Our friendly and expert support team is always ready to help, offering prompt assistance and guidance to keep your practice running smoothly.

Complete Practice Management for Occupational Therapists

Tools designed to support the full scope of occupational therapy practice.

Functional Assessments

Document COPM, FIM, AMPS, and custom assessments. Track functional performance and participation levels over time.

Goal Setting & Tracking

Create SMART goals for ADL, work, play, and leisure activities. Monitor progress toward client-centered objectives.

Intervention Documentation

Record therapeutic interventions, activity modifications, and adaptive equipment recommendations with detailed session notes.

Telehealth OT Services

Conduct virtual OT consultations, home program reviews, and caregiver training sessions with secure video conferencing.

Secure Patient-Practitioner Messaging

Encrypted in-app messaging between you, your clients and their caregivers — no more juggling personal email or texts. Loi 25 & PIPEDA compliant, hosted in Canada.

Billing & Insurance

Generate insurance receipts for extended health benefits. Track treatment units and create professional invoices.

Home Programs & Resource Library

Share home exercise programs, activity guides, and educational materials with clients through the secure portal.

Built for All Occupational Therapy Settings

From pediatric clinics to workplace assessments, Colib supports diverse OT practice areas.

Pediatric Occupational Therapy

• Developmental assessments
• Sensory integration therapy
• School-based OT services

Hand Therapy

• Upper extremity rehabilitation
• Post-surgical hand therapy
• Splinting & orthotics

Mental Health OT

• Psychosocial rehabilitation
• Community integration
• Recovery-oriented practice

Geriatric & Rehab

• Fall prevention programs
• Aging in place assessments
• Dementia care planning

Workplace & Ergonomics

• Return-to-work assessments
• Ergonomic evaluations
• Functional capacity evaluations

Private Practice OT

• Solo OT practitioners
• Multi-therapist clinics
• Mobile OT services

Meeting Canadian OT Practice Standards

Colib meets privacy and documentation requirements for occupational therapists across all Canadian provinces.

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PIPEDA Compliant

Federal privacy law compliance for health information management and client confidentiality.

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Provincial Privacy Laws

PHIPA (ON), PIPA (BC), PIPA (AB), HIA (AB), Loi 25 (QC) compliant

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Canadian Hosted

All client data stored exclusively in Canada with encrypted backups and secure access.

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Bilingual Platform

Serve clients in French or English. Essential for Quebec OTs and bilingual practices.

Key features for Occupational Therapists

Our secure EHR platform provides the tools you need to successfully run your practice.

Scheduler

Create appointments in seconds, or allow your clients to book. Virtual appointments are available with all our plans.

Charts/Notes

Digitizing your notes and charts is simple and fast with our speech recognition tool and our AI-powered note generation tool ✨.

Forms

Send user-friendly online forms and get auto-generated patient files.

Invoices

Generate and customize your invoices in just a few clicks.

Easy Booking

Clients can easily book and manage their appointments, or join your waitlist if no time slots are available.

Mobile-Friendly

Colib is accessible everywhere from any device, at any time.

Email & SMS Reminders

Reduce no-shows, give precise instructions, look more professional.

Receipts & Payments

Facilitate insurance claims with digital receipts and payments with our online card payment system.

See All Features

Occupational Therapy Software FAQ

The most common questions Canadian OTs ask before switching to Colib.

Is Colib really designed for occupational therapists?

Yes. Colib supports OT-specific workflows: COPM, FIM and AMPS-style assessments, ADL/IADL goal tracking, sensory profiles, hand therapy, ergonomic evaluations, and home program documentation. Templates are fully customizable.

How much does Colib cost for a solo OT?

Solo and part-time OTs can use our pay-per-appointment plan at $3 per booking — no monthly subscription, no setup fees. Multi-therapist clinics get team plans. See our full pricing.

Does Colib support mobile and home-based OT practice?

Yes. Colib is web-based, so you can document home assessments, environmental modifications, and travel-to-client schedules from any device — tablet, laptop or phone — even offline.

Can I run telehealth OT sessions through Colib?

Yes — secure video sessions are included in every plan, hosted in Canada and compliant with PIPEDA & Loi 25. Perfect for caregiver training, home program reviews and follow-ups.

Can I message clients and caregivers securely?

Yes. Colib includes encrypted in-app messaging between you, your clients and their caregivers — no need to use personal email or texts. Conversations are stored securely in Canada.

Does Colib work for pediatric, geriatric and hand therapy practices?

Yes. The platform is flexible enough to support pediatric OT (sensory integration, school-based services), geriatric OT (fall prevention, dementia care), hand therapy (splinting, post-surgical rehab) and workplace OT (functional capacity evaluations).