Psychologist Software and EHR for Private Practice in Quebec
Practising psychology in Quebec means answering to two demanding frameworks at once: the record-keeping expectations of the Ordre des psychologues du Québec and the privacy obligations of Loi 25. Colib is a bilingual, Canadian-hosted EHR that helps you meet both — with structured clinical records, secure telepractice, GST/QST billing and a client portal that speaks your client's language.
Record Keeping That Helps You Meet OPQ Expectations
The Ordre des psychologues du Québec expects complete, dated, secure and retrievable clinical records for every client. Colib gives you the structure to keep files that way by default — not as an afterthought.
Structured, Dated Clinical Entries
Every session note, assessment report and psychometric document is timestamped and attached to a single chronological client file — consultations, mandates, interventions and closures all in one trail.
Retention & Integrity
Entries are preserved with their full history, so your records stay intact for the retention periods your professional obligations require. You remain responsible for compliance — Colib helps you meet it without manual effort.
Access Logging on Every File
Who opened a record, when, and what changed — every access is logged and retrievable, the kind of accountability inspectors and privacy law both expect.
Loi 25 Compliance for Your Psychology Practice
Quebec's Loi 25 sets strict rules for how private practices collect, store and disclose personal information — and psychological records are among the most sensitive there are. Colib was built with those obligations in mind. See our Loi 25 EHR page for the full picture.
Consent Management
Collect and document client consent online — for services, for information sharing, for telepractice — before the first session
Data Hosted in Canada
Clinical files and messages stored on encrypted Canadian servers, never routed through foreign jurisdictions
Audit Trails
Detailed access logs record every view and modification of a client file, supporting Loi 25 accountability requirements
Role-Based Access
Each practitioner and assistant sees only what their role allows — confidentiality enforced by the platform, not by habit
Telepractice for Psychologists, Built In
Serve clients from Gatineau to Gaspé without adding another subscription. Secure video is part of every Colib plan — learn more on our telehealth software page.
Secure Video Sessions
Encrypted videoconferencing built into the platform — no third-party tool, no separate account for your clients, data kept in Canada.
AI Scribe for Session Notes
Our optional AI scribe drafts clinical notes from your own templates and vocabulary — in French or English — so documentation stops eating your evenings.
Online Booking for Virtual & In-Person Care
Clients self-book the right appointment type — initial assessment, follow-up, telepractice or in office — through your secure online booking page.
Reminders That Cut No-Shows
Automatic SMS and email reminders in the client's language, included in your plan — not a paid add-on.
GST/QST Billing & Insurance Receipts
Billing in Quebec has its own rules. Colib handles them so your bookkeeping stays clean and your clients get reimbursed faster.
GST/QST Where It Applies
Psychotherapy delivered by a psychologist is generally tax-exempt, but workshops, reports or corporate services may not be. Colib applies 5% GST + 9.975% QST per service type, so each invoice comes out right.
Receipts for Private Insurance
Issue professional receipts carrying your OPQ registration number that clients submit to their insurer — generated automatically after each paid appointment.
Online Payments & Tax Reports
Collect card payments online, and hand your accountant clean tax summaries at year end — no spreadsheet reconciliation.
A Truly Bilingual Platform, Like Your Practice
Most EHRs bolt French on as a translation layer. Colib is built bilingual from the ground up — because in Quebec, language is part of care.
French & English Interface
You work in the language you prefer; every screen, template and report exists fully in French and in English.
Client Portal in the Client's Language
Each client receives booking pages, intake forms, reminders and portal messages in their own language — automatically, per client, not per clinic.
Bilingual Documents & Receipts
Consent forms, questionnaires and insurance receipts go out in French or English depending on who receives them — no duplicate templates to maintain.
Key features for Quebec Psychologists
Our secure EHR platform provides the tools you need to successfully run your practice.
Scheduler
Create appointments in seconds, or allow your clients to book. Virtual appointments are available with all our plans.
Charts/Notes
Digitizing your notes and charts is simple and fast with our speech recognition tool and our AI-powered note generation tool ✨.
Forms
Send user-friendly online forms and get auto-generated patient files.
Invoices
Generate and customize your invoices in just a few clicks.
Easy Booking
Clients can easily book and manage their appointments, or join your waitlist if no time slots are available.
Mobile-Friendly
Colib is accessible everywhere from any device, at any time.
Email & SMS Reminders
Reduce no-shows, give precise instructions, look more professional.
Receipts & Payments
Facilitate insurance claims with digital receipts and payments with our online card payment system.
Psychologist software in Quebec — frequently asked questions
Still unsure? Contact our customer service and we'll answer directly.
Does Colib help me meet the OPQ's record-keeping requirements?
Colib provides timestamped entries, preserved history, secure storage and access logging — the building blocks of a compliant psychological record. You remain responsible for the content and retention of your files, but the platform is designed to make meeting the Ordre des psychologues du Québec's expectations straightforward.
Is Colib compliant with Quebec's Loi 25?
Yes. Client data is encrypted and hosted in Canada, consent is collected and documented in the platform, access is role-based and every view of a file is logged. See our Loi 25 EHR page for details.
Can I run telepractice sessions directly in Colib?
Yes. Secure videoconferencing is built into every plan, with data kept in Canada. Clients join from a simple link — no account or software install — and the session connects back to their file for notes and billing.
Does Colib handle GST and QST on my invoices?
Yes. You configure which services are taxable and Colib applies GST and QST automatically, then produces the tax summaries your accountant needs. Tax-exempt psychotherapy services simply stay exempt.
Can my clients receive receipts to claim with their private insurance?
Yes. Colib generates professional receipts with your registration number after each paid appointment, which clients submit to their insurer for reimbursement.
Is the platform really bilingual for my clients?
Yes. Each client is served in their own language: booking pages, intake forms, reminders, portal messages and receipts all follow the client's language preference, while you work in yours.
How much does psychologist software cost in Quebec?
Colib offers a pay-per-appointment plan with no monthly fee, which suits part-time and growing practices. See our pricing page for details.
Can I switch from another platform without losing my files?
Yes. Our onboarding team imports your client list and history at no charge, so moving to Colib does not mean rebuilding your records by hand.
Looking for the bigger picture? Read our guides on EHR software for Quebec practices and psychologist software in Canada.
Explore More Colib Resources
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